At School’s Out we respect the privacy of the children attending the
Club and the privacy of their parents or carers. The personal information that
we collect about you and your child is used only to provide appropriate care
for them, maintain our service to you, and communicate with you effectively.
Our lawful basis for processing the personal information relating to
you and your child is so that we can fulfil our contract with you.
Our legal condition for processing any health-related information that
you provide about your child is so that we can provide appropriate care for
that child.
Any information that you provide is kept secure. Data that is no longer
required* is erased after your child has ceased attending our Club. We will use
the contact details you give us to contact you via phone and email, so that we
can send you information about your child, our Club and other relevant news,
and so that we can communicate with you regarding payment of our fees.
We will only share personal information about you or your child with
another organisation if we:
· have
a safeguarding concern about your child
· are
required to by government bodies or law enforcement agencies
·
engage a supplier to process data on our behalf (e.g. KidsclubHQ)
· have
obtained your prior permission.
You have the right to ask to see the data that we have about yourself
or your child, and to ask for any errors to be corrected. We will respond to
all such requests within one month. You can also ask for the data to be
deleted, but note that:
· we
will not be able to continue to care for your child if we do not have
sufficient information about them
· even
after your child has left our care, we have a statutory duty to retain some
types of data for specific periods of time* so can’t delete everything
immediately.
If you have a complaint about how we have kept your information secure,
or how we have responded to a request to access, update or erase your data, you
can refer us to the Information Commissioner’s Office (ICO).